For festivals, galleries and community events
Volunteer shift
coverage planner
Match your roster to the roles each venue needs. Find exactly when coverage drops and who is double-booked.
Coverage report
- Fully staffed
- 0 / 0
- Uncovered volunteer hours
- 0
- Double-booked volunteers
- 0
Coverage needs
Set the times and headcount for each role.
Volunteer roster
One assignment per person and shift. Use a unique name or ID.
Example roster loaded. Changes are saved in this browser.
Plan coverage by venue and role
List the roles a venue needs before assigning names. If front doors need two people at opening and one later, make two separate coverage needs. Keep assignments inside their respective coverage windows.
For a double-booking, both assignments are excluded from coverage while their times overlap. Back-to-back shifts are allowed. Uncovered volunteer hours multiply each gap’s duration by its missing headcount, so two vacancies over half an hour equal one uncovered volunteer hour.
Enter dates and times in the event’s local time, using the same clock for all venues. Download the roster and coverage gaps for briefing your team. See how a large festival organizes roles and sign-up shifts in Sundance’s volunteer guide.